Tenancy Agreements & Allotment Rules

Applications to become a plot holder

1. Plots will be open to those living or working in the PL30 & PL31areas, and to others at the discretion of the Committee.••

2. The Committee have the right to refuse a plot to any applicant and the right to ask anyone who does not adhere to the site rules to vacate their plot permanently.
 
3. Some plots will be designated as for people living with disabilities only. These plots will be sited near to the entrance and will have raised beds on them to make access easier for people with certain disabilities.

4. Plots of different sizes will be developed. However, a plot of a certain size cannot be guaranteed to any applicant due to availability at the time.

5. Organisations and community groups are welcome to apply for a plot as well as individuals.

6. All applications for a plot should be made by contacting the Membership Secretary

Responsibilities of Plot Holders

1. To pay the annual fee, which is due on the 1st January each year.

2. To use the allotment purely as an allotment; that is for the growing of fruit, flowers, herbs and vegetables, and for no other purpose.

3. To keep the allotment clean, free from weeds, well manured and to keep any pathway or access reasonably free from weeds and obstruction, clearing all tools and equipment away before leaving.

4. To keep every hedge or bush that forms part of their allotment properly cut.

5. To accept that everyone has some responsibility for keeping the communal shed and other communal areas clean and tidy, and o do their share of such work.

6. To accept that each allotment will be inspected up to four times a year to ensure that reasonable standards are being maintained. If the plot is found to be unacceptable on two consecutive occasions, then the Association reserve the right to take steps to rectify. In extreme circumstances, a letter will be issues instructing the plot holder. to vacate the allotment.

7. To accept that everyone using the site has a duty of care towards others and therefore to ensure that they do not endanger the health and safety of any other person using the site and to co-operate with the committee and the Safety Officer in maintaining site safety.

8. To ask permission from the committee before installing a pond or other water feature on their plot, giving proposed

dimensions. Such features should be no deeper than 50cm and should have gradual sloping sides.

9. Any water storage container must be kept covered.

10. The use of hosepipes/sprinklers is not permitted. Water is for allotment use only.

11. To advise of any change of address.

12. To understand that it is essential that the last to leave the allotment site MUST, after ensuring that everyone else has left, lock the gate.

13. Not to cause any nuisance or annoyance to any other tenant or neighbours particularly by lighting a bonfire.

14. Not to sublet, assign or give part of the allotment to another without written agreement from the Committee. Valid reasons for this may include illness or temporary disability and agreement will be fora maximum of 6 months only.

15. Not to cut or prune any boundary trees without permission, or remove any gravel, sand or earth from the site.

16. Not to use barbed wire or glass of any type on the allotment.

17. Not to erect any shed, polytunnel or any other building on the allotment.

18. No refuse of any kind to be left on the allotment and only manure of a quantity that is reasonably required by the tenant to be left on site.

19. Not to bring an unleashed dog onto the site.20. Not to put up any advertising or notices around the allotment site other than on the official notice board.

21. The application of weedkiller by pressure sprayer is banned from 1st May to 1st October, although the application by watering can, rose etc. is acceptable. Extreme caution should always be exercised when using, especially near to pathways and should be avoided on windy days. However, the Association is keep to help plotholders avoid the use of weedkillers wherever possible. Please ask a member of the Committee or a volunteer for advice.
22. The Association reserve the right to refuse admittance to any person other than the tenant or a member of their family to the allotment unless accompanied by the tenant unless the committee have already been advised.

23. If a dispute should arise between tenants, it should be referred to the committee, whose decision shall be final

Responsibilities of the Committee

1. To collect the annual fees.

2. To issue a tenancy agreement and set of rules to each plot holder.

3. To maintain a list of tenants and if necessary a waiting list.

4. To develop plots of different sizes and designate some for people living with disabilities only. These plots will be sited near to the entrance and will have raised beds on them to make access easier for people with certain disabilities.

5. To encourage full use of all allotments on the site, letting vacant plots as soon as possible to those on the waiting list and advertising vacant plots if require6. To ensure grassed paths are cut and any communal areas weeded, tidy and appropriately tended.

7. To maintain external fencing.

8. To take overall responsibility for the community gardening areas of the site.

9. To inspect all allotments up to four times a year to ensure that reasonable standards are being maintained. If a plot is found to be unacceptable on two consecutive occasions, to notify the plot holder and negotiate with them to rectify. In extreme circumstances, to issue letters instructing the plot holders to vacate the allotment.

10. To have the right to refuse a plot to any applicant and the right to ask anyone who does not adhere to the site rules to vacate their plot permanently.
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